Maintaining Buildings

Building generally refers to a physical building.
Buildings must be directly linked to Land or an Owner.
Buildings can be linked to by Suites, Sections and Annexes.
Buildings can be Leased to Tenants or by Landlords.
Buildings can be occupied by Occupants.

Property

Building

Mandatory Prerequisites

Prior to creating a Building, refer to the following Topics:

Building Group - Maintaining Groups (Generic)

Owner - Maintaining Owners
Land - Maintaining Land

Screenshot and Field Descriptions: Building Tab

Building: this is the primary identifier for the Building.

Group: this determines the Group that the record belongs to. Groupings are useful in searches and reports.

Name: this is the friendly name given to the Building.

Address / Post Code: this is the address for the Building.

The Address / Post Code fields will be automatically populated if the Parent - Land field is selected first.

Svc. Region: this is the Service Region that the Building is part of for facilities management purposes.

Parent: this is the Parent of the Building. The options are:

Land - when the Building is linked to a Land record, the following fields are available:
Land: this is the Land Parent of the Building.
If Owner - Default is selected, the Building will have the same Owner as the Land it is linked to.
Else it will request an override Owner: this is the overridden Owner parent of the Building.

Owner - when the Building is linked directly to an Owner record, the following field is available:
Owner: this is the direct Owner parent of the Building.

Leaseable Area / Units: this is the leaseable area of the Building. By default, this field is read-only. Enter the area amount and units of measure through the Area tab.

Footprint Area / Units: this is the footprint area of the Building and is used to record the amount of area the Building takes up on the Land it is attached to. By default, this field is read-only. Enter the area amount and units of measure through the Area tab.

The Footprint Area / Units fields will only show if the Building is attached to the Land.

Shared or Site Optional Tabs

Other than Tabs described specifically in this Topic, the following may also be available (depending on Site Settings):

Area: Shared Tab: Area
Assets: Shared Optional Tab: Assets
Comments: Shared Tab: Comments
Contacts: Shared Optional Tab: Contacts
Dependant Values: Shared Tab: Dependants / Values
Diary: Shared Optional Tab: Diary
GeoData: Shared Optional Tab: GeoData
History: Shared Optional Tab: History
Insurance: Shared Optional Tab: Insurance
Leases: Shared Tab: Leases
Occupants: Shared Optional Tab: Occupants
Outgoings Expenses: Shared Optional Tab: Outgoings Expenses
Projects: Shared Optional Tab: Projects
Property Transfer: Shared Optional Tab: Property Transfer
Related Types: Shared Optional Tab: Related Types
References: Shared Tab: References
Suppliers: Shared Optional Tab: Suppliers
Title Certificate: Shared Optional Tab: Title Certificates
Utility Meter: Shared Optional Tab: Utility Meter
Valuations: Shared Optional Tab: Valuations
X-Refs: Shared Optional Tab: Cross References

How Do I : Search For and Maintain Entities

These General Rules are described in the Fundamentals Manual: How Do I : Search For and Maintain Entities

How Do I : Add a new Building

In the Building field, enter a new Building ID.
At the Group field, locate the Building Group you would like to assign this Building to.
At the Name field, enter the name of the Building.
At the Parent option, locate the Owner or Land that this Building is linked to.
At the Address & Post Code fields enter the address.
At the Svc. Region field, if required, locate the Service Region for this Building.
Switch to the Area tab, to set the Leaseable Area / Units fields, select the Leaseable Area Type and enter the leaseable area and select the units of measurement from the list box.
On the Area tab, to set the Footprint Area / Units fields, select the Footprint Area Type and enter the footprint area and select the units of measurement from the list box.
Switch to the References tab, and if there are fields available, enter any additional information required.
Switch to the Comments tab, and enter any additional comments relating to the Building.
Click the Application tool-bar push button: Add.
Confirm that you wish to add the new record.

How Do I : Modify an existing Building

At the Building field, locate the Building.
At the Group field,locate the Building Group you would like to assign this Building to.
At the Name field, enter the name of the Building.
At the Parent option locate the Owner or Land that this Building is linked to.
At the Address & Post Code fields, enter the address.
At the Svc. Region field, if required, locate the Service Region for this Building.
Switch to the Area tab, to set the Leaseable Area / Units fields, select the Leaseable Area Type and enter the leaseable area and select the units of measurement from the list box.
On the Area tab, to set the Footprint Area / Units fields, select the Footprint Area Type and enter the footprint area and select the units of measurement from the list box.
Switch to the References tab, and if there are fields available, enter any additional information required.
Switch to the Comments tab, and enter any additional comments relating to the Building.
Click the Application tool-bar push button: Change.
Confirm that you wish to change the record.

How Do I : Delete an existing Building

At the Building field, locate the Building.
Click the Application tool-bar push button: Delete.
Confirm that you wish to delete the record.

A Building record can only be deleted if there are no other records associated with it. An example of an associated record might be an Annexe record.